Position Descriptions
Burke’s Parents' Association is open to all parents and guardians. Its Board consists of room parents and chairs of special committees. Elected annually, the Board ordinarily meets monthly. Meetings are open to all Burke's families. Committee Chairs are expected to attend all meetings.
Officers & Committee Chairs
President
General Executive Officer. Presides at monthly board meetings. Works
closely with the school administrators, room parents, and committee chairs
Vice-President
Acts on the President's behalf in the President's absence.
Assumes the role of President in the following year. Works closely with Room
Parents, including coordinating correspondence between the administration and
room parents, and coordinates eScrip efforts.
Secretary
Sends out notices of monthly Parents' Association Board
meetings. Takes attendance and writes and distributes the minutes for
these meetings.
Treasurer
Prepares the financial statements of the Parents'
Association Board. Keeps track of all revenues and expenditures, and presents a
monthly report at board meetings.
Burke's Items
Orders T-shirts, shorts, sweatshirts, etc. with the Burke's
logo and sells them to Burke's families at different events throughout the
school year.
Community Service
Researches and publicizes family service activities;
supports the community service program of the school.
Dinner Auction
Two co-chairs are selected to oversee the production of this
spring fundraiser.
Faculty and Staff Appreciation
Heads up a group of volunteer assistants who
organize refreshments for various faculty and staff appreciation events
throughout the year; those include but are not limited to providing lunch for
faculty and staff during Fall and Spring Lower and Upper School Conferences
and a holiday breakfast in December.
Family Festival
Two co-chairs are selected to oversee the production of this
fall community event and fund-raiser.
Grandparents' and Special Friends' Day Hospitality
Coordinate this mid-February event with the Development
office. Recruit and organize volunteers
to register and check in guests on the day of the event. Take photos and provide refreshments at the
event.
Green Committee
Works with the school to support sustainability at
Burke's. Encourage and promote outreach
of these simple and easy practices both at school and at home: transportation
initiatives and waste-free class parties.
Health and Wellness
Works with the school administration to promote wellness for
the school and community. Also support
provisions for emergencies and student health and safety.
New Family Welcoming
With the Director of Admissions, creates and implements
plans for new family transition into Burke's.
Also, provide refreshments for the new family events: Sip ‘n Slide (May)
and Ice Cream Social (shortly before the first day of school).
Nominating
With an elected committee, prepares the slate of officers
and committee chairs for the Parents' Association Board.
Parent Education
Plans and implements adult discussion events with relevant
topics and speakers. Includes a co-chair
to works with the Parents' Association and school administration to
provide resources for families to understand and know how to support differences
in learning styles.
Room Parents
Provides a communication link between faculty, families, and
the Parents' Association Board. Assists classroom teachers when requested, such
as organizing carpools for field trips. Reports class activities at monthly
Parents' Association meetings.
Responsibilities of room parents, as set forth by the Parents' Association, are:
1. Assist classroom teachers in areas where parental assistance can be helpful (e.g. field trips, waste-free classroom parties, school-sponsored activities);
2. Represent that class on the Parents' Association Board by attending monthly meetings and giving a short report of the class activities, as well as discussing any concerns that parents of that class may have;
3. Organize a class social gathering for parents/guardians, out of school, to promote a spirit of friendliness and togetherness;
4. Serve as a link between the class parents and committee chairs. Class parents may also be asked to support the administration to facilitate communication occasionally.
5. Assist school in securing volunteers to staff the Morning Drop-off program in the month assigned to their class.
6. Coordinate class gift for Dinner Auction.
To avoid schedule conflicts, transportation problems, or the like, any communications or invitations which involve the school, staff, students, site, or programs (e.g., class picnics, coffees or social events) must be cleared with the Parents' Association President (who will check with the school administration) well ahead of time as to content, form of release, and time of release.
Used Uniforms
Organizes donations and sales of used uniforms throughout
the summer and school year. Responsible for sorting, cleaning, and pricing
uniforms and acknowledging tax-deductible donations.
Volunteer Coordinators
Organize volunteers for lunchroom, recess, library, learning
services and art programs.
